When conducting remote board meetings, it’s important to have a solid structure that keeps the discussion efficient and on track. It is easier to keep the discussion on track when the participants have a clear agenda. It is also useful to send the agenda and any documents that go along with it to attendees via a secure board portal in advance so that they can take note of, add items, and review the agenda before the meeting starts.
Another way to ensure a productive remote board meeting is to reduce distractions as much as possible. The ideal scenario is for participants to take the call from an office or home location that doesn’t have lots of distracting noises. This will lower the chances that they’ll tune out and miss the most important issues to be discussed during the meeting.
It’s also an excellent idea to ask participants to turn off their microphones when not speaking, in order to reduce distracting background noise. The person in charge of recording minutes must document every motion in full and include who made the motion as well as who seconded. This is crucial to keep the record in a clear manner that can be used as a reference or for legal reasons in the future.
Also, it’s crucial to stick to the time limitations you set for each agenda item boardgreenroom.com/secure-data-recovery-services-reviews to prevent the meeting from going on unnecessarily. You can further facilitate efficient meetings by encouraging attendees to use parking lots for ad-hoc topics so that they don’t disrupt the main discussion.
