If it’s personal information about staff and customers or confidential documents regarding deals or accounts, businesses need to block access to their electronic documents from prying eyes. Even even if your employees are trustworthy and well-trained, one small mistake can lead to an information breach that could damage a business’s image. There are four ways to limit the use of electronic files and avoid the possibility of a breach:
The Administrative Office of the Courts solicits comments on four options to address privacy and http://www.vdr-soft.net/virtual-deal-room-software-best-practices/ security concerns in providing remote electronic access to the public case file records. The first option would maintain the presumption of all court records being available at the courthouse as electronically, however it would limit access to remote records only to those who have an actual need, such as a parties, counsels essential court staff, and judges.
The other option allows an individual to access and download all the information found in the case file, but only when they have an official need. This includes those who have been accused of a crime and requires an approval from a judge before granting the request for release of the information.
The third option gives the general public limited access to specific documents that are routinely contained in criminal case files, including plea agreements and unexecuted warrants. It also restricts public access to certain information such as Social Security Numbers as well as financial information. It relies on the prosecutor and their lawyers to protect their rights in particular cases by filing motions to seal specific information or block its electronic access.
